Since some recruiters may spend as little as 20 seconds reviewing a resume, including a cover letter when applying for a job gives you a better chance to show why you would be a good candidate for the job, explains James Peter Rubin in the article "Cover Letters Let You Brag," published on Bankrate.com. Learning how to write a proper cover letter that stands out from the crowd is an essential part of the job-hunting process.
Step 1
View sample cover letters for your industry. Sample cover letters can be found online or in career books at the library. Make a note of phrases, formats and styles that appeal to you when reading these letters.
Step 2
Brainstorm a list of keywords to include in the letter. Some employers will scan letters for certain industry buzz words or jargon, so include these in your letters to stand out from the crowd. Browse job postings for the company for clues about which keywords to use.
Step 3
Address the letter to a specific person. Call the company and ask who is hiring for the position if you are not sure.
Step 4
Use active voice when constructing your sentences. For example, instead of writing "I was given an award," write "I won an award."
Step 5
Write the opening paragraph. Explain which position you desire and how you found out about the opening, and briefly discuss how your experience or abilities would benefit their company. Include an interesting fact or mention a personal connection to the position or company to grab the reader's attention.
Step 6
Write the body of the cover letter. Expand on the ways you would benefit the company by giving specific details or examples about relevant job experiences, education or training.
Step 7
Conclude the letter. Mention any attachments you are including with the cover letter, and let the hiring manager know how she can contact you for an interview. Since this is the last chance to sell yourself, include at least one sentence that will grab her attention and highlight why you are the best person for the job.
Step 8
Proofread. Check the letter for any spelling or grammar mistakes. Ask family members or friends to also look over the letter to see if they spot any errors you may have missed.
Tips and Warnings
- Keep it short. Your cover letter should be a maximum of one page long, with about three paragraphs in total, according to PayScale.com Using resume paper instead of regular computer paper may make the letter more attractive and may increase the likelihood of it being read. Most industries prefer shades of white or beige paper. Using the paper to print your resume or purchasing matching envelopes is also a nice touch.
- Avoid the temptation to exaggerate or lie about your skills, education or work history in your cover letter.
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