When companies restructure, sometimes it becomes necessary for positions to be re-opened for applications and interviews. Creating a cover letter will allow you to highlight your expertise as well as remind your employer of your current skills and experience in the position. With a solid cover letter introducing your resume, your employer can see your value in the position.
Step 1
Begin with the basics. Cover letters should be typed on resume-quality paper, preferably white or cream colored. Your resume should be printed on the same paper. Cover letters should be kept to one page, according to Wendy Enelow of the University of New Mexico.
The first step is to create a basic cover letter. This will include a heading with your name, address, phone number and email address at the top. Drop down two to four lines and type the date on the left. Drop down two to four more lines, and type your employer's name, company, and complete address. Next you will drop down two lines and begin your letter with "Dear Mr. Employer," using the employer's real name, of course. You will want to find out the full name of the person responsible for hiring, which may mean contacting the human resources department and asking to whom you should send your resume.
Step 2
The first paragraph will announce your intention to apply for the specific position and mention that the resume is enclosed. It will be a short introductory paragraph.
Step 3
The second and possibly third paragraph will mention your specific qualifications. In the second paragraph you will want to remind the employer that you currently work in this particular position, mentioning that it is a privilege to represent the company in this job.
Trinity College Career Services Department notes that the purpose of a cover letter is to grab the employer's attention. Now is the time to let your skills and expertise shine. Creating a bullet list of your skills and accomplishments often catches the employer's eye immediately. For example, you might mention in bulletin form that you were a team leader for a project, that you currently handle a certain number of cases or any other accomplishments, coursework or abilities that would make you an invaluable asset in the position. Be sure to include the skills that match the best with the new job description.
Step 4
Wrap it up. Your last paragraph should once again remind your employer that you would appreciate the opportunity to continue serving the company in the position. You will then want to ask for an opportunity to meet for an interview, mentioning your phone number. This creates a situation for the employer to take action by contacting you. Be sure to thank the employer for time and consideration of your resume.
Step 5
Use an appropriate closing. The last thing to type is a closing, such as "Sincerely," "Cordially," or a similar closing. You will follow this word or phrase by four lines, so you have room to insert your handwritten signature, and then your typed full name.
With a positive approach, your cover letter will provide your employer with an introduction to your glowing resume.
Tips and Warnings
- Update your resume before writing the cover letter to ensure it reflects your current skills, courses completed and other job qualifications. Contact the employer to follow up on the status of your application if you do not hear from someone after a certain amount of time. Use spell check and grammar check before printing out the cover letter.
Things You'll Need
- Resume notes
- Resume paper
- Computer
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